Dossier Protocol • Intake 04

Trip Application

Official registration and legal release for private expeditions, cultural journeys, and high Himalayan study programs.

Official Legal Form

Required prior to permit lodgement in Gangtok & Thimphu

Executive Headquarters & Operations Secretariat

The Jade Complex (Top Floor)

The Jade Complex (Top Floor), NH-10A Tadong, Gangtok 737101, Sikkim, India

Official Facsimile / Phone

+91-3592-291582

Intake Registry

[email protected]

Eastern Himalayan Protocol

Sikkim, Bhutan & Northeast India

Every route is surveyed by native Himalayan expedition specialists. Inner-Line Permits (ILP) and Restricted Area Permits (RAP) are processed via our Gangtok desk upon receipt of this dossier.

Permit Filing Flow

Expedition Readiness

Online submission of legal & passport dossier
Direct review by Pema Tsewang Topgyal
Sikkim Police & Forest Dept. authorization clearance

Data handled under strict Sikkim Tourism Trade Regulatory norms.

Traveler & Identity Information

Exact information as on your current, valid passport (Indian nationals: Aadhaar / UID).

Mandatory permits data

Full legal name (as on passport) *First, middle & surname

Date of birth *

Nationality & citizenship *

Passport numberRequired for non-Indian nationals

Passport expiry dateValid 6+ months from today

Aadhaar card / UID numberMandatory for Indian nationals

National identity clearance

Indian citizens give their Aadhaar / UID number (12 digits). All other nationalities give passport number and expiry. Your ID numbers are used only for permit filings.

Primary email address *

Contact phone (with country code) *

Permanent residential address (street, city, postal code, country) *

Expedition & Itinerary Details

Select your registered journey and designate your 24/7 point of contact.

Field logistics

Expedition / journey selection *

Proposed departure date / window *

Designated emergency contact (non-traveling party)

We require a reachable point of contact for the duration of the expedition.

Contact full name *

Relationship *

24/7 phone number *

Emergency email *

Release and assumption of risk

Legal binding instrument · Roam Beyond legal dossier

“I acknowledge the terms of this Release and Assumption of Risk in consideration for being permitted to join a travel expedition organized by M/S Roam Beyond, including partners or agents (the “Trip”). The Trip involves inherent risks, including those of Himalayan travel. I understand it may expose me to illness, injury, or death from the negligence of others, forces of nature, or agencies known or unknown. I release M/S Roam Beyond, its partners, and agents from claims arising from my participation. I have read this agreement. It is a contract between myself and Pema Tsewang Topgyal and/or his affiliated organization, signed of my own free will.”

“I have read Roam Beyond’s booking information, including cancellation and refunds, and agree to those conditions. Fax or email shall be treated as an original for this agreement.”

Digital Declaration & Execution

Affix your electronic signature and confirm compliance with the legal terms.

Binding execution

I have read and unconditionally accept the Release and Assumption of Risk terms above. * I agree to Roam Beyond's booking terms, cancellation policies and refund schedules. *

Digital signature (type your full legal name) *Treated as an original signature

Execution date

A PDF copy is emailed to your primary address.

Archival & Operational Guarantee

All applications are reviewed directly by Pema Tsewang Topgyal and the native operations desk in Gangtok. Copies are securely archived for mandatory Sikkim & Bhutan inner-line permit filings.

Direct Inquiries

Questions on gear, mountain medicine, or passport clearances before submission?

Contact Concierge →

High Altitude Safety

Portable oxygen, first-aid trained native Himalayan guides, and reliable backup communication on every trek.

Booking Information

Review our deposit schedule, bank-transfer instructions, and cancellation tiers.

Review Terms →